Job Hunt America

Job Type: Fulltime

Job Description:

Personal Assistant $70k - $75k plus bonus

Premier Global Financial Services leader seeks an exceptional individual to join their NYC Administration team. You will provide support and assistance to the Managing Director of North America, and the New York Practice Directors ensuring that their calendars are managed and tasks are completed in an efficient manner and to assist in the day to day running of the New York office.

Specific Responsibilities:
Personal Assistant
• Organizing and coordinating all incoming and outgoing communications for the Managing Director of North America
• Coordinating and controlling the calendar of the Managing Director and the New York Practice Directors when necessary
• Preparing reports and board documentation for the Managing Director of North America and New York Practice Directors
• Assisting in the building of relationships with key individuals across various office locations spanning the globe
• Booking travel and accommodation for the Managing Director of North America and New York Practice Directors
• Managing the expenses of the Managing Director of North America and New York Practice Directors

Office Manager
• Circulating agenda's and minutes of various meetings
• Tracking and reporting to the Managing Director of North America and New York Practice Directors on the employee performance evaluation process for the New York office
• Managing disbursements on the office check register
• Serving as the onsite liaison for various central support functions which are located primarily in the UK such as Information Technology, Human Resources, Finance, Facilities and Training
• Liaising with HR - assist with local induction, new employee setup forms, employee termination, recruiting, job vacancy creation forms, job offer forms, confidentiality agreements, and job descriptions
• Facilitating office requirements in conjunction with Office Services such as arranging seating and computers in the office
• Coordinating of People Care Budget, Sports & Social Club and Holiday Party
• Supervising the Administrative Staff (Reception, etc)

Qualifications:
• Associates Degree or higher
• 2+ years Personal Assistant experience required, (references will be requested)
• Highly proficient in MS Word, PowerPoint and other MS Office applications
• Excellent organizational skills
• Strong communication skills both written and verbal
• Team player

Work Environment:
This firm is a fast-growing, world-class professional services provider with offices in Cayman, Dubai, Dublin, Guernsey, Hong Kong, Jersey, London, Luxembourg, New York, and Singapore. They serve a diverse range of international markets and market leading clients. As a forward-thinking organization, they select people for their motivation and commitment to achieving the highest standards in all that they do. They embrace diversity in selecting the right individuals for our team.They aim to harness talent by training and developing our people to reach their full potential and rewarding them for their role in the success of the company. If you're committed and energetic, there's plenty of opportunity to move ahead. The firm offers competitive salaries and an extensive range of flexible benefits to suit your lifestyle and priorities.

For more information on this job posting, please go to:
http://www.find-a-job-usa.com/NY-jobs.html